Marching Band (two weeks in the summer & throughout the fall)

-          Lunches and Food for Students – band camp and contest days

-          Coordinate lunches and food donations.

-          Donate food during band camp and contest days.

-          Serve Food during band camp and contest days.

-          Background Support – Time flexible

-          Uniform Alterations and Care

-          Coordinate bus chaperones

-          Prop Construction & Maintenance

-          Spirit Coordinators, snacks and decorations

-          Contest Day Support

-          Volunteer vehicle to pull equipment trailer.

-          Drive Vehicle to pull equipment trailer.

-          Pit Crew

-          Load/Unload equipment trailers

-          Bus Chaperones

-          Provide medical care on contest days

Concessions (boys football & basketball games)

-          Schedule help at games

-          Inventory and stock

-          Work the booths at games

-          Set up before games

-          Clean up after games

Concerts (2 to 3 per year)

-          Chaperone students in balcony

-          Uniform Alterations and Care

-          Aid in warm up and logistics

-          Information desk

Education (during the school year)

-          Teacher’s aid

-          Tutoring

-          Accompany Students in Solo & Ensemble Contests

Band Parent Association (all positions are year round)

-          President

-          Vice President

-          Past President

-          Treasurer

-          Secretary

-          Webmaster

-          Newsletter Coordinator

Fundraising

-          Sponsorship

o       Gather & Maintain Mailing List, Write, Edit and Mail Letters

o       Follow-up with Sponsors

o       Assure proper recognition (advertisements, thankyou cards)

-          Merchandise Sales (varies)

o       Point of Contact

o       Instruction/explanation to Students

o       Collection and reconciliation of orders and money

o       Receipt and sort of merchandise

o       Distribution of merchandise

-          Scrip Coordinator (year round)

-          Kroger Card Coordinator (year round)

-          Grants

o       Write and submit Grants

o       Track expenditures for Grants

-          Sponsored Band Contests, Special Events and Shows

o       Point of contact

o       Ticket sales and reconciliation

o       Security

o       Informational Volunteers

o       Concessions

o       Janitorial services

o       Logistics

By-Laws - Madison Band Parents Association

Article 1:  Duties of Officers

The President shall preside at all meetings of the organization and shall be an ex-officio member of all Committees.

 The Vice-President shall assume all duties of the President in his or her absence.

The Secretary shall keep the records and minutes of all meetings and attend to the correspondence.

The Treasurer shall receive all monies of the organization, keep an accurate record of it and payout funds as required.

Taxes shall be completed by the President and the Treasurer in a timely manner.

Article 2: The Executive Board

The Executive Board shall be composed of the Officers of the Association and the Director of the Bands.

The Executive Board shall have general supervision of the affairs of the Association.

The Executive Board may use the Advisory Board for consultation regarding the affairs of the Association.

Article 3: Meetings

The time and place of meetings shall be determined by the officers of the organization.

Regular meetings shall be held monthly, during the school year.

The May meeting shall be the last regular meeting of the school year, at which time annual reports shall be received and new officers installed.

Special meetings may be called by the Executive Board

Article 4:  Fiscal Year

The fiscal year of the organization shall begin on May 1 and end on April 30 of the following year.

Madison Band Parents Constitution

 Article 1: The name of the organization shall be the Madison Band Parents Association.

Article 2: The objectives of the Madison Band Parents Association are as follows:

A. To create and maintain an enthusiastic interest in the various phases of the Band Program at Madison Consolidated Junior and Senior High Schools.

B. To promote all band activities, concerts, social functions, trips, awards and similar projects. A major portion of the group’s effort will be directed toward fundraising in situations where extra funds are needed for special items not covered in the Band’s regular budget.

C.  To cooperate with those in charge of the Band program, and the School Board, so that this department may achieve a high level of efficiency.

D.  To set aside each year $2000.00 in a Uniform Fund, for new uniforms when needed.

Article 3: The Membership of the Madison Band Parents Association will include the parents or guardians of the Band students at Madison Junior and Senior High Schools. A.  An Association Advisory Board will consist of the Band Directors and the Music Program Leader. Non-voting members of the Board will be the Principal and/or Assistant Principals.

Article 4: The Officers of the Madison Band Parents Association shall include President, Vice-President, Secretary and Treasurer, who shall hold offices for one year or until successors are elected.

Article 5:  The Standing Committees of the Madison Band Parent Association shall be as follows: Fundraising, Publicity, Uniform, Scholarship, Spirit Banquet and Auxiliary. Other committees may be appointed, as the Executive Board shall determine.

A. The Fundraising Committee will propose and coordinate fund raising activities other than special events or concessions.

B. The Publicity Committee will manage and coordinate various public communications, which may include a website, newsletters, articles for the local paper and radio announcements.

C.  The Uniform Committee shall handle dealings with the uniforms; keeping records on the condition of the uniforms, making certain uniforms are replaced and/or repaired, overseeing the issuance and return of uniforms.

D. The Scholarship Committee membership may not include any Senior Class Band parents, whether the Senior is applying for Band Scholarships or not.

E. The Banquet Committee shall set the date, order the awards and coordinate the food for the Spring Banquet.

F. The Auxiliary Committee shall keep records regarding auxiliary uniforms and equipment, making sure uniforms and equipment are replaced and/or repaired, overseeing the issuance and return of uniforms and equipment.  The Committee is to be chaired by the parent of an auxiliary member.

G.  The Director of Bands shall be an ex-officio member of all Committees.

Article 6:  The Dues of the Madison Band Parents Association will be set at zero. A Quorum shall be defined as majority of the Executive Committee.

 Article 7: Elections

At the February meeting, the President shall appoint a Nominating Committee consisting of no less than three and no more than five members.  The Nominating Committee shall present a report at the March Meeting.  Officers shall be elected at the April meeting. Nominations may be made from the floor. In the event that two or more people are nominated for the same office, the elections shall be conducted by secret ballot.  A simple majority is required for election.

Article 8:   The Madison Band Parent Association shall be governed by Robert’s Rules of Order, Revised Edition, excepting where Robert’s Rules conflict with the  rules of this organization.

Madison Band Parents Constitution

                Article 1:               The name of the organization shall be the Madison Band Parents

                                                Association.

                Article 2:               The objectives of the Madison Band Parents Association are as

                                                follows:

A.                 To create and maintain an enthusiastic interest in the various

phases of the Band Program at Madison Consolidated Junior

and Senior High Schools.

B.                 To promote all band activities, concerts, social functions, trips,

awards and similar projects. A major portion of the group’s

effort will be directed toward fundraising in situations where

extra funds are needed for special items not covered in the

Band’s regular budget.

C.                 To cooperate with those in charge of the Band program, and

the School Board, so that this department may achieve a high

level of efficiency.

D.                To set aside each year $2000.00 in a Uniform Fund, for new

uniforms when needed.

                Article 3:               The Membership of the Madison Band Parents Association will

                                                include the parents or guardians of the Band students at Madison

                                                Junior and Senior High Schools.

A.                 An Association Advisory Board will consist of the Band Directors

and the Music Program Leader. Non-voting members of the

Board will be the Principal and/or Assistant Principals.

                Article 4:               The Officers of the Madison Band Parents Association shall include

                                                President, President-Elect, Vice-President, Secretary and Treasurer,

                                                who shall hold office for one year or until successors are elected.

                Article 5:               The Standing Committees of the Madison Band Parent Association

                                                shall be as follows: Fundraising, Newsletter, Publicity, Uniform,

                                                Scholarship, Spirit and Auxiliary. Other committees may be appointed,

                                                as the Executive Board shall determine.

A.                 The Scholarship Committee membership may not include any

Senior Class Band parents, whether the Senior is applying for Band

Scholarships or not.

B.                 The Uniform Committee shall handle dealings with the uniforms,

keeping records on the condition of the uniforms, making certain

uniforms are replaced and/or repaired, overseeing the issuance

and return of uniforms. The Auxiliary Committee shall keep

records regarding auxiliary uniforms and equipment, making

sure uniforms and equipment are replaced and/or repaired,

overseeing the issuance and return of uniforms and equipment.

The Committee is to be chaired by the parent of an auxiliary

member.

C.                 The Director of Bands shall be an ex-officio member of all

Committees.

                Article 6:               The Dues of the Madison Band Parents Association will be set at

                                                zero. A Quorum shall be defined as majority of the Executive Committee.

                Article 7:               Elections

                                                At the February meeting, the President shall appoint a Nominating

                                                Committee consisting of no less than three and no more than five members.

                                                The Nominating Committee shall present a report at the March Meeting.

                                                Officers shall be elected at the April meeting. Nominations may be made

                                                from the floor. In the event that two or more people are nominated for the

                                                same office, the elections shall be conducted by secret ballot.

                                                A simple majority is required for election.

                Article 8:               The Madison Band Parent Association shall be governed by Robert’s Rules

                                                of Order, Revised Edition, excepting where Robert’s Rules conflict with the

                                                rules of this organization.

                Article 9:               The By-Laws of this Constitution may be amended at any regular meeting

                                                of the Madison Band Parent Association, provided the amendment has been

                                                read in at least one preceding meeting and provided a quorum has been

                                                achieved.